August Updates | ROSRC Member Newsletter

Posted on by Michael
Dear ROSRC Members, 

As we head into “fall” season, and we wind down the pool season, we’re excited to share some final opportunities to make the most of these last few weeks. 

This newsletter has a handful of very important upcoming dates, and important details regarding the club. We appreciate your attention to the entirety of the newsletter and thank each of for being an essential part of our community.

Items Covered:

-Pool Hours 
-General Membership Meeting 
-Opening Board Positions
-Labor Day Party &
-Tennis Membership 
-Upcoming Fall Events 
POOL HOURS 
We would like to remind everyone that during ‘Swim at Your Own Risk’ times, the diving boards will be closed. This rule is in place for your safety and to manage our liability effectively. Please be sure to adhere to this guideline and respect the closure to ensure a safe and enjoyable environment for all.


General Membership Meeting We would like to remind you that our General Membership Meeting will be held on Sunday, October 20th at 5 PM. This will be an important opportunity for us to discuss some significant updates and upcoming changes at the club.

Key topics will include the Property Tax Assessment and the current financial state of the club.Your attendance and input are crucial as we navigate these important matters. We look forward to seeing you there and engaging in a productive discussion about the future of our club.

After careful consideration, the board has decided to implement a virtual option for our upcoming General Membership Meeting. This will be hosted via Zoom Webinar. This virtual option will allow members who cannot attend in person to watch and listen to the meeting.

Please note, however, that this will not be an interactive Zoom meeting. Members will only be able to view the proceedings; participation, including asking questions and voting, will require attendance in person.

We hope this option makes it easier for more members to stay informed. We look forward to seeing you there!
Board Position Openings Several board positions will be opening up in October. If you are interested in volunteering for a board role, please submit your name to Vicki Spratlin by September 1st, before our next board meeting.

We encourage those interested in contributing to the club to consider this opportunity

.Vicki Spratlin
ROSRC Secretary
[email protected]
Membership The weather is warm, the pool is still open, and tennis teams are preparing for the fall season. Please let your friends and neighbors know that we are actively seeking new members to join our community.

At this time of year the initial costs are lower than in the spring because of the dues proration.

We pay a referral fee to members of $100 for any family you send us who join. Or you may authorize me to credit this fee to the new member to reduce their up-front costs.

Ann Porter
ROSRC Membership
[email protected]
Labor Day Party 

-Monday, September 2, 2024 11AM-3PM
-Food will be served 11:45AM-2:30PM
-Kona Ice will be there 12PM-2PM (cash, card, ApplePay, SamsungPay)

Please sign up for volunteer shifts and potluck food (major needs are hot dishes & variety of veggies & fruits).If you are interested in helping to host, please contact Colleen at [email protected]
https://www.signupgenius.com/go/10C084DADAC28ABF9C34-50797592-labor
Tennis 
Labor Day Tennis Round Robin, Monday September 2

Sign up at 8:30am at the tennis pavilion and play starts at 8:45am. This event is open to adult club members. Bring your own beverages.
Other Upcoming Events 

-Fall Festival
-Fall Movie Night
Local Business Sponsors

Mini Updates | ROSRC Member Newsletter

Posted on by Michael
Dear ROSRC Members, 

As we head into August, we want to extend a warm wish to all our members with kids heading back to school. We hope the new school year brings excitement, success, and a bit of peace and quiet for everyone! 

This newsletter will be a bit shorter and lighter than usual, just to share a few quick updates. But don’t worry—there’s a more detailed update coming your way on August 19th.

Stay tuned and enjoy the rest of your summer!
POOL HOURS 

Labor Day Party We will host our Labor Day Party on Monday, September 2nd. Kona ice has confirmed they will be serving – time will be announced in the next newsletter. We will also share a link for volunteer and food signup then as well.Anyone who would like to co-host the event with Colleen, can reach out via email at [email protected]
Tennis Labor Day Tennis Round Robin, Monday September 2Sign up at 8:30 am at the tennis pavilion and play starts at 8:45 am. This event is open to adult club members. Bring your own beverages.
Local Business Sponsors

Upcoming Events

Posted on by Michael

ROSRC Members, 

We have a few more events to continue to round out the summer! 

SAVE THE DATES

  1. July 22nd: DIY Friendship Bracelets
  2. July 27th: Movie Night | Incredibles II – We will have Pizza & Music starting at 7pm. The movie will start at dark. If you plan to eat pizza, please RSVP to Robyn Davenport by July 25th. You can prepay in advance via Venmo @robyn9 (Please note – if you plan to eat pizza, you have to RSVP so we can order enough)
  3. August 4th: Back to School Party | Music, Ice Cream & Tye-dye bookmark making craft

Tomorrow: VOLUNTEERS NEEDED!

Posted on by Michael

ROSRC Members, 

We are thrilled to celebrate with you all tomorrow, but are still looking for volunteers. Please sign up: ROSRC: Fourth of July Food & Volunteer (signupgenius.com)

Festivities will begin at 11am, food will be served starting at 12pm.

*Chairs and tables are first come first serve. Please be aware we have many members. Please limit the number of chairs and tables you use. No leaving items to save chairs/tables, you must remain at the club (pool/tennis courts)

Volunteer: Fourth of July

Posted on by Michael

ROSRC, 

Join us for our Fourth of July Celebration

Celebrate Independence Day with us! Please sign up to volunteer: HERE

Please review the available slots below and click on the button to sign up. Please leave a comment with what food item you will be bringing so we can make sure we have a variety of food. Earn your work day credit by volunteering (4 hours equals work day credit)

*Hamburgers, hotdogs, chips, sodas, and water will be provided by the club. email [email protected] with questions*

UNPAID 2024 MEMBER DUES ARE NOW PAST DUE

Posted on by Michael

Dear Members,

As we approach the end of June, temperatures are soaring! For those who have already paid their dues in full, we sincerely thank you and hope you’re enjoying the facilities to beat the heat.

However, if you still have an outstanding balance, please note that full payment was due by June 1st. We have extended grace periods where possible, but we must inform you that key cards for members with unpaid balances will be deactivated on or before July 1st.

To settle your dues promptly, payments can be conveniently made via PayPal to River Oak Swim and Racquet. Please ensure the correct vendor is selected.

Alternatively, you can drop a check into our secure mailbox at the club. If you choose this method, please notify Carol directly upon deposit, as she checks the mailbox periodically. Please be aware that payments may not be processed the same day they are dropped off.

Members making payments after July 1st may incur late fees. Upon full payment, you can arrange to pick up your member bands and pre-purchase guest bands if desired.

Thank you for your attention to this matter. Should you have any questions or concerns regarding your account, please don’t hesitate to contact us.

If you have questions regarding balances please reach out to treasurer Carol Hawkins at [email protected]

Upcoming Junior Activities: DIY Craft Dates

Posted on by Michael

Dear ROSRC Members,

We are thrilled to announce the launch of our Junior DIY Crafts program!

Please note the corrected dates for upcoming crafting events, as the previous newsletter contained an error regarding the sun catchers:

  • Making sun catchers: 6/19
  • Rock painting: 6/28
  • Making a Fourth of July wind chime: 7/2

All crafting activities are DIY-style, with supplies and instructions provided at the pavilion tables. Supplies will be available starting at 10 am on the event dates.

As always, we kindly ask that you clean up your area after the activities.

We look forward to seeing you at these creative events!

June | ROSRC Member Newsletter

Posted on by Michael
Dear ROSRC Members, 

As we approach Father’s Day, it’s a wonderful opportunity to extend our warmest wishes to all the incredible dads within our club community. 

This letter will cover: 

-June membership fees
-Pool updates – baby pool & low dive Swim Instructors 
-Wristbands and guest fees
-Buildings & Ground – after hour trespassing, and grounds updates
-Membership & Welcome Families 
-Social & Junior Event Dates – Upcoming events

We are seeking a donation of a mini fridge for our lifeguards. The current fridge does not effectively keep items cold in warmer temperatures. Please let us know if you have one available to donate!

Don’t miss out on any of the latest pool updates, event announcements, and special offers. Make sure to follow us on social media and sign up for our newsletter to stay in the loop! 
Membership Fee Reminder
The remaining balance of $300 for the annual dues was due June 1, 2024. Key cards will be deactivated on July 1st if dues are not paid in full. If paying through PayPal, the second half amount is $310 to cover the
PayPal fee.

TIPS if you are paying by PAYPAL: 

-The name is River Oak Swim and Racquet (No Club)
Please make sure you include the transaction fee in addition to your dues.

You can explore more information about payment options by visiting our website under the payments tab.
 
Carol
ROSRC Treasurer
[email protected]
Membership Wristbands
Several members have inquired about the new wristband identification program. Here are the main reasons behind this decision:

-We have faced significant issues with unauthorized individuals entering the pool by jumping the fence or coming through the gate alongside members. Daily incidents of non-members accessing our facilities, sometimes in groups as large as 10 people, prompted the introduction of the wristband system. This system enables our guards and members to easily identify authorized users. Additionally, if any neighbors hear activities at the pool after hours, please contact the police and notify a board member immediately.

-Despite guest fees being unchanged at $2 since 1979, the honor system for guest reporting has proven ineffective. Since implementing mandatory pre-sale of guest bands, our guest revenue has tripled compared to last year, benefiting repairs and potentially the bathroom renovation fund. Please remember that each family is limited to a maximum of 5 guests per day to ensure ample space and seating. Larger gatherings should reserve the pavilion by emailing [email protected].

-As we all adjust to this new system, it is now mandatory for all members and guests to wear their bands visibly while inside the pool gate—either on your wrist, ankle, or bathing suit. Bands left on bags or coolers will not be accepted. Individuals without bands will be required to put them on or leave the pool area.

-There have been instances where members have given their green member bands to non-members. This practice is strictly prohibited, and any member found facilitating unauthorized access will face termination of their membership.

-Guest bands can be pre-purchased from board members: $4 each, $3.50 each for a pack of 10 ($35), and $3 each for a pack of 20 ($60). Unused bands can be exchanged for 2025 bands if in good standing at the end of the year. Bands are also available for purchase from guards during adult swim hours.

-Tennis: Member and guest bands are required for casual play, including individual coaching sessions. However, bands are not required for official matches and team practices, aligning with swim team competitions. Bands can be purchased from Kristen Falk, Tennis Chair.
Pool Updates 

As you may be aware, the 2024 pool season has been marked by significant repairs and upgrades to our facility. Currently, we have replaced one of our filters (among multiple), refurbished the bulkhead of another, and have continued with essential repairs to the baby pool.

Following our Memorial Day Party, concerns were raised about the deteriorating surface of the low diving board. In collaboration with Sweetwater Pool Management, it was decided to close the diving board immediately to prevent any potential injuries. Although we initially explored the option of resurfacing the board, Sweetwater has since sourced a replacement board at a very competitive price. The Board convened and approved the purchase of the new diving board this past Sunday evening. We anticipate a lead time of approximately 3 weeks for its delivery, with the goal of having it installed in time for our July 4th celebration.

We are happy to share that the baby pool has successfully undergone extensive repairs, totaling $2,000, and is now open for enjoyment!

Help needed: 
Our lounge chairs are in urgent need of repairs to their straps. Volunteers are needed to assist in re-strapping the chairs on Wednesday, June 26th, starting at 5 PM, or whenever you can join. Consider volunteering for your workday reimbursement or simply to help improve seating comfort for all our members.

Notice on pool closer: 
Our pool was closed on Friday, June 7th, due to necessary algae treatment. While the pool remained chemically safe for swimming, the algae initially started as a small spot but grew rapidly due to consecutive rainy days and warm weather. This is a common occurrence for pools in our area, but it served as a reminder of how quickly algae can proliferate under such conditions.

During this period, Board members were actively managing calls, emails, and texts from concerned members. Ultimately, a decision was made to treat the algae on Friday evening, coinciding with the Adult Night Event, with the hope of restoring clarity for the weekend. Although the pool was cloudy on Saturday for a short period, it returned to its usual beautifully clear state by Sunday.

We apologize for any inconvenience caused and have implemented new processes to enhance communication between board members and Sweetwater Pool Management, aiming to prevent similar incidents in the future.
Swim Instructors

Members have asked about our policy on swimming lessons and instruction. Swim lessons are not permitted on Saturdays or Sundays. Below are the detailed rules:

-Swim instruction conducted BY a member FOR another member (or family member) is allowed.

-Swim instruction conducted BY a non-member FOR a member (or family member) is permitted under certain conditions:

-The member must grant access to the instructor.
-The parent or member must be present and observing.
-The instructor must wear a guest band.

-Running a commercial swim instruction business at our facility for monetary gain is strictly prohibited. Swim instruction BY a member FOR a non-member is allowed only if:

-The member submits a request to the President and Pool Chair, including dates, times, and names of those receiving instruction.
-The member provides a certificate of general liability insurance (club insurance does not cover this).
-If approved, both the person receiving instruction and any observers must wear guest bands, paid for or provided by the member.
Buildings & Grounds 

Updates and announcements: 

-With summer in full swing, the club has encountered teenagers scaling the fence to access the pool area after hours, which constitutes as trespassing. Anyone found inside the gated areas after hours may face arrest. Remember, this is our pool, and if you witness any unauthorized activity, please take action. Report incidents by calling the GPD non-emergency line.
-The club sprayed for bugs this week on the property. We still encourage members to bring a can of bug spray as a precaution to prevent mosquito bites.
-The very old refrigerator and ice maker have been removed.  A huge thank you to Josh and Brandy Howell for donating a new refrigerator to the club. 
-The playground has been demolished.  

Thank you to Chris Cole and John Blake for volunteering and working so hard on this project.Please contact Sherri Fowler at [email protected] if you’d like to address the outstanding items.
Memberships

The weather is warm, the pool is open, and tennis teams are midway through the summer season.

We have increased our membership this year. Please welcome our new members and their families

-Elizabeth and Adam
-ArnoldMelissa and Beau Elkins
-Kristen Hewitt and Michelle Godfrey
-Michael Hoppe
-rShani and Brian Jackson
-Elaine and Bob Mayer
-Stuart and Ashley Routon
-Sandra Sego
-Mahender Singh and Radhika Panchal

As we all know, this is a member managed club. That means that we all share in the privileges and responsibilities for making this club a success. Please do your best to contribute in a positive way by joining a committee or helping with an event.
ROSRC Events

In Our Pool Party Era: Taylor Swift Teen/Tween Night

Join us for a special Taylor Swift Teen/Tween Night!Admission is $5 per child (one adult free with each child), which includes pizza, drinks, and a friendship bracelet.To RSVP, please send payment via Venmo to @Colleen-Puckett-2 with the memo “Taylor Swift.”When: Saturday, June 29th 5-9pm This event is open to all Taylor Swift fans! Children under the age of 16 must be accompanied by a supervising adult. For any questions or to arrange cash payment, please contact Colleen Puckett at [email protected].

Fourth of July Celebration
Celebrate Independence Day with us! Please sign up to volunteer (earning 4 hours of workday credit in total) and bring a potluck item to share.

Kid’s Corner: 
We’re thrilled to announce the upcoming opening of the ROSRC Kids Corner! Look out for our new giant Connect Four, bubbles, chalk, and more. We are seeking donations to make this space fantastic for our community. Please visit our SignUp Genius to see the items we need.

If you’d like to contribute to this exciting project, please contact Robyn at [email protected] or Colleen at [email protected].

Link to Sign-up Genius: ROSRC: ROSRC Kids Corner Donations Needed (signupgenius.com)

Please contact Colleen with any questions
[email protected]
JUNIOR ACTIVITIES

Calling all junior members for a summer filled with creativity and fun! Join us for our exciting lineup of craft activities:J

-une 29: Making Sun Catchers
-June 28: Rock Painting
-July 2: 4th of July Wind Chime

All crafting sessions are DIY-style with supplies and instructions set up at the pavilion tables. Supplies will be available starting at 10 AM on each event date. Don’t miss out on these opportunities to unleash your creativity and make something special to take home!
Local Business Sponsors